Executive Coordinator (Japanese Speaking)

• Act as a key contact person for Japanese executives and international assignees, coordinating smoothly with internal and external stakeholders
• Provide coordination and administrative support to MD and management team as assigned
• Support arrival, assignment, relocation, and return arrangements for assigned employees from overseas, including family-related settlement matters
• Coordinate accommodation arrangements including residence search, lease agreement review, and rental-related coordination
• Arrange and coordinate domestic and overseas business trips, meetings, site visits, corporate events, and visiting guests
• Prepare reports, documents, and coordination materials, and provide scheduling and meeting support including follow-up on action items
• Support translation and interpretation for meetings and official communications as required
• Liaise with clients, business partners, suppliers, and related organizations, and support cross-departmental coordination and projects

Qualifications & Skills

• Bachelor’s degree in any related field
• Business-level Japanese communication skills (JLPT N3 or above preferred) and good English communication
• Experience in coordination, interpreter, PA, secretary, or executive support roles is an advantage
• Strong coordination and organizational skills with good attention to detail
• Proficient in Microsoft Office and able to adapt to changing priorities